Audience based forms – Avela

Forms in Avela can be configured to show only to the students they're meant for. Set an audience on any form and Avela handles the rest — students who don't qualify simply won't see it.

Audience types

Before configuring, here's what each option means:

Everyone	Any and all students who haven't already created a response. This is the default.
New students	Students not currently enrolled in any school in your organization for the enrollment period the form is in.
Current students	Students currently enrolled in a school in your organization for the enrollment period the form is in. Note: This requires setting up Current & Applying students, otherwise this audience will be treated the same as New students.

Set the audience for a form

Open the form and go to the Settings tab
Scroll to Advanced settings
Confirm Accept new form responses is turned on. Audience settings only apply when this is enabled — if it's off, no one can start a new response regardless of audience
Open the Select form audience dropdown and choose your audience
Save your changes

Filter by school

When you select Current Students, a Select schools option appears below the dropdown:

- Any school (default) — all currently enrolled students in your organization qualify
- Specific schools — only students enrolled at the schools you select will qualify

Change the audience on a form that already has responses

You can update the audience at any time. When you save a change on a form with existing responses, a confirmation dialog will appear.

Good to know:
- Existing responses are not touched. Anything already submitted or in progress stays exactly as it is.
- Only new responses are affected — students outside the updated audience won't be able to start one.
- No automatic cleanup happens. If you need to manage responses that now fall outside the audience, you'll do that manually.

What staff sees when starting a form for a student

Staff follow the same audience rules as families. If a student isn't part of a form's target audience,
staff won't be able to start a response for that student on their behalf.

If you're trying to start a form for a student and it's not showing up, check the audience configuration
on that form — the student may not meet the current criteria, or be impacted by form rules.

What families see

Families only see forms that are open to their student. If a form has an audience restriction, it won't
appear in the family's form list for students who don't qualify. When no forms are available for a student, families see that there aren't any forms for them - and are routed to ask for help if needed.

Families may also see a form disabled when they don't yet qualify to start it - for instance, if you've used form rules to connect them to an Enrollment form.

If a family already had a form in progress before the audience changed, that form stays on their profile
— they just won't be able to start a new response, and may be prevented from submitting it depending on your form settings. If the form no longer applies to their student and you want to hide it or remove it from their homepage, you can cancel or hide it from the admin side via visibility status.