Capacities in Avela are how you set and track available seats per grade, per school. Seats availability can change as students get offers from specific schools and programs. The capacities view is an evolving, changing view that is meant to help in putting the right students in the right seats, and help inform Staff when making offers if the seats are overflowing. 

Setting up capacities

Capacities are set up by importing a CSV file that has seats configured. Here's an example of the process:

1. Set up your seats in a spreadsheet software like Excel, Google Sheets, or Numbers. You'll need to follow a precise format, or else it will not work.

The CSV must contain the following columns:

• Capacity ID
• School ID (from a school in Avela)
• School Name (matching the name in Avela)
• Grade ID (from a grade supported by that school in Avela)
• Grade Label (a human-friendly name for the grade)
• Waitlisted
• Offered
• Accepted
• Total Seats
• Available Seats

For an example CSV file, reach out to your contact at Avela.

2. Export that file as a CSV. You can often do this by saving the file as a CSV. The exact verbiage may differ depending on what software you're using.

3. Once imported, your Capacities table will be live and subject to changes Staff makes along the way!

Exporting capacities

See Exporting Capacities.

Seeing capacities

1. Navigate to Capacities on the left menu to see the live table. 

2. Pick any school you'd like to view capacities for. This may be impacted by your role and permissions. Staff that is assigned to specific schools can only see capacities for the institutions they're assigned to.

3. If your organization has programs, you can click on the plus icon to add more columns to your view.

Seeing capacities when making offers

Once set up, Capacities will warn you when you're making offers for a grade and school that may be overflowing - so you can decide whether to proceed or not.

Seeing only students within capacities

Once configured, Capacities will be something you can filter by in form lists like Waitlists. This way, you can easily see students by Waitlist position that are also within capacity, allowing you to make offers within available seats.