Create students and parent/guardians

You can create a student, their parent/guardian and the link between them in one step, and link existing students and parents/guardians to each other.

Before you start

Your organization decides which of these actions you can take:

If you don't see a button you need, contact your organization's administrator.

Create a new student and parent/guardian

From the Create form dialog

1. Search for the student. If they aren't listed, click Create new student "{name}" at the bottom of the results.
2. Check the student's name (it's filled in from your search) and fill in their date of birth and address.
3. Under Parent/guardian, enter the parent's email address or phone number.
   • If they're already in Avela, select them from the list.
   • If not, click Add new parent/guardian and fill in their details. Leave Same address as student checked if they live together.
4. To add another parent/guardian, click Add another parent/guardian.
5. Click Save and continue to form response.

Once you click “Save and continue to form”, the student and parent/guardian are saved even if you close the form dialog without creating a form.

The Create form dialog reopens with the new student selected. Continue from step 5 of Start a form for a student (school staff).

From the Students list

1. Go to Students and click Create.
2. Follow steps 2–4 above.
3. Click Save and create family.

From the Parents list

1. Go to Parents and click Create.
2. Fill in the parent/guardian's details. Enter an email address, a phone number or both. At least one is required.
3. Under Students, search for the student by name or ID and select them. If they aren't listed, click Create new student and fill in their details.
4. Click Save and create family.

Every student needs at least one parent/guardian, and every parent/guardian needs at least one student. Avela shows an error if one is missing.

Add a parent/guardian to an existing student

1. Open the student's profile and click Edit.
2. Click Add parent/guardian.
3. Enter the parent's email address or phone number and select them. If they aren't in Avela, add them as new.
4. Click Save.

To Add a student to an existing parent/guardian, open the parent's profile, click Edit, then Add student. You can follow the same process the other way around - by adding a parent/guardian to an existing student.

Students who share a parent/guardian show as siblings automatically.

How Avela checks for duplicates

As you type, the Possible duplicates panel checks for existing records so you don't add the same person twice.

Students

• When: once you've entered a first name, last name and full date of birth.
• Strong match: a student with the same name and date of birth. Click Use this student to use the existing record.
• Similar names: students with the same name but a different date of birth. These are listed so you can double-check, but they aren't matches.
• You can still save a new student even when there's a match. Two children can share a name and birthday.
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Looking for more information on student duplicates? Learn more

Parents/guardians

• When: once you've entered a complete email address or phone number.
• Match: a parent/guardian with the same email address or the same phone number, even if their name is spelled differently.
• You can't add a new parent/guardian with an email address or phone number that already belongs to someone else. Select the existing parent/guardian, or use a different contact method.