Running bulk actions and tracking your activity

You can run bulk actions on any number of records in Avela. Larger actions may take longer to complete. You can keep using Avela while the action runs in the background.

Running a bulk action

When you start a bulk action, a progress toast appears in the bottom right of your screen. You can dismiss it at any time. Your action will keep running and you can check its progress in the Activity table.

Accessing your Activity

The Activity table shows a log of bulk actions you’ve taken on a form from the list view, such as making offers, revoking offers, or clearing sub-statuses. Use it to check on actions in progress, review your history, see which records an action affected, and troubleshoot errors.

To see your Activity:

1. Go to the list view of any form.
2. Click the activity icon in the top navigation.

Reviewing your Activity

The Activity table is sorted by Queued by default, with the most recent action at the top.

Each action has one of these statuses: Queued, Started, Done, or Done (with errors).

Click Filter to narrow the table by Action type or Status. This is useful if you're checking on a specific kind of action, or want to see only the actions that finished with errors.

View the details of a bulk action

Click into any row's Action type to open that bulk action's detail page. This shows every record the action was applied to.Records are sorted alphabetically by student name.

A few things to know:

• Click a student's name to open their form response.
• Click Filter to narrow the table by School, Status, or Error.
• Click Export All to download the full set of records for that bulk action.

FAQs

What actions are reflected in Activity?

Activity shows bulk actions that have been enacted on selected forms. This includes:

• Update status
• Update visibility
• Verify forms
• Adding or Removing waitlists
• Make, Accept, Decline or Revoke offers
• Exclude from offers
• Clear sub-status
• Add or Remove tags