Statuses are configurable, so your organization’s may be called differently - but at a high level, these are the statuses a Form can have:

• In progress

  What the form is in as soon as a Family starts a form, or if created in that status by Staff. It can also be set to this at any point in time by Staff with permissions to change statuses. See more about permissions

• Submitted

  What the form is in as soon as it is Submitted by a Family or Staff. It can also be set to this at any point in time by Staff with permissions to change statuses. See more about permissions

• Verified

  What the form can be set to at any point in time by Staff with permissions to change statuses. See more about permissions

• Ready for lottery

  What the form can be set to at any point in time by Staff with permissions to change statuses. See more about permissions

• Admissions

  What the form is set to automatically whenever a form is added to a waitlist or receives an offer.

• Canceled

  What the form can be set to at any point in time by Staff with permissions to change statuses. See more about permissions 

What do statuses look like for families?

In their homepage, families can see a card summary of each form they’ve ever started - along with their status and their status description. Status descriptions can be modified, as an additional means of communicating with the family at a glance. See more about modifying status descriptions.

Additionally, your organization may want to control during which statuses the form or part of the form remains editable for the family. Consult with your Avela success representative to take full advantage of this feature.

What do statuses look like for Admins?

Statuses look the same for Staff as for Families, but on the admin side forms are organized in tabs according to their status, so Staff can more easily focus on what matters.

All tab

This tab contains all forms, in all of their statuses.

Submissions tab

This tab contains forms with the “Submitted”, “Verified” and “Ready for lottery” status - everything but “In progress”, so basically statuses that are considered complete.

Forms with Lottery & offers:

Waitlists tab

This tab contains forms that contain the sub-statuses related to Waitlists: “Waitlisted”, “Withdrawn”, “Removed” from waitlist.

Offers tab

This tab contains forms that contain the sub-statuses related to Offers: “Offered”, “Accepted”, “Declined” and “Revoked”.

Filters

Filters can be used on any of these tabs, and will be reflective of what is available within each, to help Staff drill down further within any subset of forms.

How do I change the status of a form?

You can change the status of forms, depending on your permissions, either individually (student by student) or in bulk (multiple students at once). 

To change a status individually:

1. Navigate to a Student's form

2. Click the "Set to" button

3. Select the status you'd like to change the form to. Status changes and their author are recorded in the form History, so you can trace back everything that happened to a form ever since it was created.

To change statuses in bulk:

1. In the form list, click "Update status"

2. Select the status you'd like to change the form to. Status changes and their author are recorded in the form History, so you can trace back everything that happened to a form ever since it was created.