Statuses in Avela are configurable, so your organization’s may have different names. But at a high level, these are the statuses a form in Avela can have: 

• In progress

  As soon as a family starts a form, or if created in that status by staff. It can also be set to this at any point in time by staff with permissions to change statuses.

• Submitted

  As soon as the form is submitted by a family or staff. It can also be set to this at any point in time by staff with permissions to change statuses.

• Verified

  Can be set at any point in time by staff with permissions to change statuses.

• Ready for lottery

  Can be set at any point in time by staff with permissions to change statuses.

• Admissions

  Automatically set whenever a form is added to a waitlist or receives an offer.

• Canceled

  Can be set at any point in time by staff with permissions to change statuses.

What do statuses look like for families?

In their homepage, families can see a card summary of each form they’ve ever started, along with their status and status description. 

Status descriptions can be modified as an additional means of communicating with the family at a glance. See more about modifying status descriptions.

What do statuses look like for admins?

On the admin side, forms are organized in tabs according to their status so staff can more easily focus on what matters.

All tab

This tab contains all forms from all statuses. 

Submissions tab

This tab contains forms in the “Submitted”, “Verified” and “Ready for lottery” statuses. "In progress" forms are excluded as this tab is mean to show completed forms.

Waitlists tab

This tab contains forms in the "Admissions" status with sub-statuses related to waitlists: “Waitlisted”, “Withdrawn”, “Removed” from the waitlist.

Offers tab

This tab contains forms in the "Admissions" status with sub-statuses related to offers: “Offered”, “Accepted”, “Declined” and “Revoked”.

Filters

Use the "Filter" button on any of these tabs to access powerful filters to further drill down into subsets of your forms. 

How do I change the status of a form?

You can change the status of forms either individually (student by student) or in bulk (multiple students at once). 

To change a status individually:

1. Navigate to a student's form.

2. Click the "Set to" button.

3. Select the status you'd like to change the form to. Status changes and their author are recorded in the form history, so you can trace back everything that happened to a form since it was created.

To change statuses in bulk:

1. In the form list, select all the students you'd like to change. 

2. Click "Update status"

2. Select the status you'd like to change the form to. Status changes and their author are recorded in the form history, so you can trace back everything that happened to a form since it was created.